Personal Assistant to the Director

Preferred Job Type:
Permanent
Job Category:
Administration, Secretarial and Support Jobs
Job Level:
Managerial
Job Locations:
Dubai
Location:
Unspecified
Salary Description:
Competitive Salary Offered
Posted:
25/02/2020
Job Ref:
AMS_35338

Our client, Established in 1974 is a privately owned UK based manufacturer, is looking for a Personal Assistant that will closely work with one of the shareholders. This client is a consolidator and innovator to Retail, Leisure, Food Service & Hospitality market sectors, with over 40 years of experience and supply into to a range of major UK and European retailers.

JOB TITLE: PERSONAL ASSISTANT TO DIRECTOR
JOB LOCATION: Dubai, UAE

JOB ROLE & RESPONSIBILITIES

The Personal Assistant will be responsible to provide administrative support to ensure that services are provided in an effective and efficient manner.
Responsibilities:
• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organizing meetings and appointments, often controlling access to the Director
• Booking and arranging travel, transport and accommodation
• Organizing events and conferences
• Reminding the Director of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff
• Liaising with other executives on behalf of the Director
• Collating and filing expenses
• Miscellaneous tasks to support the Director, which will be preparing corporate reports or conducting research.

SCOPE The Personal Assistant reports to the Director and is responsible for providing senior level secretarial and clerical services for the Director.

QUALIFICATIONS & EDUCATIONAL REQUIREMENTS
• Degree in Business Administration.
• Certificate in Business Administration or related (essential).
• 5 years of experience in a personal assistant role.

PREFERRED SKILLS
• Proficient in Microsoft Office and business communication software.
• Strong knowledge of databases and tracking systems.
• Fantastic organizational skills and detail oriented.
• Ability to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.
• High Proficiency in English.

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