Executive Assistant / Personal Assistant

Preferred Job Type:
Job Category:
Administration, Secretarial and Support Jobs, Media, Design & Creative Jobs
Job Level:
Job Locations:
Salary Description:
"Competitive Salary Offered"
Job Ref:
LOR 35210

Job Description
A fantastic opportunity for a passionate, motivated individual to be the main point of contact of the company’s day-to-day operations and to support our team.
Will be managing mostly business related tasks such as creating reports, organising travel and accommodation, and any other organisational tasks. To do this role properly, the candidate should have a detailed understanding of the full Microsoft Office suite and Apple
products, be extremely fast and enjoys solving problems in creative ways and have experience as an executive or administration assistant in the past is a must.

The Role:
• Excellent diary ownership of the CEO and any other requirements of the family including but not limited to meetings, travel, and accommodation.
• Acting as the first point of contact: dealing with correspondence and phone calls for the CEO and act as liaison with all levels of management, senior experts from across the company, high profile clients, and external stakeholders from all aspects of the business.
• Daily activities will include challenging calendar management, organising meetings and
video/conference calls while actively utilising your keen problem-solving abilities as challenges
• Responsible for organising the CEO’s travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and managing expenses.
• Act as the Office Manager, PRO and perform any related reception duties.
• Perform general office duties such as ordering supplies, maintaining records of the management database systems, pantry upkeep, IT maintenance and general repairs.
• Management of business cash flow, invoicing, expenses, supplier payments, LPO, issuance of cost estimate, payroll, etc.
• Handling basic bookkeeping tasks, preparing financial statement, supporting the company’s external accountant and VAT submission.
• Support and assist with various projects managed by Client Services and Creative team as required.
• Developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• Responsible for hiring process and induction of new employees; ensuring IT access and equipment is ready.
• Provide general administrative support.

• Minimum 5 years’ experience as Personal Assistant, Office Manager or in a similar role to a C-Level executive in an international environment.
• English fluency; professional and excellent verbal and written business communication skills.
• Demonstrated ability to accurately prepare materials and arrangements in advance of agreed
• Demonstrated ability to respond confidently, courteously, diplomatically and professionally to
incoming requests from internal and external contacts at all levels.
• Proficiency in MS Office (Word, Excel, and PowerPoint), MacMail and website management.
• High pace - Supreme efficiency and attention to detail with the ability to adeptly multi-task.
• Excellent time management skills.
• A creative mind with an ability to suggest improvements.
• A proactive approach to problem-solving with strong decision-making skills.
• Bachelor’s degree in Business Administration is preferred.

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